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Conference and workshops registration

General terms and conditions

Registration fees and deadlines

Registration is required for all participants of IEEE ICDE2018. If the maximum attendee capacity is reached, the conference organizers reserve the right to refuse any registration.

Advance registration: Deadline is March 9th, 2018 at noon (GMT +1 Paris).

ICDE 2018 requires at least one registration per accepted paper by March 10, 2018. Otherwise the paper will not be included in the proceedings.

When the registration is fully completed and paid, each participant will receive a confirmation with an invoice by email.

The recommended registration method of payment is by credit card, via our 3D secured gateway. For payments by bank transfer the registration will only be confirmed upon receipt of payment in full.

Registration by phone will not be processed.

On-site registration will be possible during the conference, by credit card or cash (in EURO) only.

Registration category  Conference only Workshops only  Conference + Workshops
  Advance Late Advance Late Advance Late
IEEE Member  690 €  830 €  240 €  290 €  840 €  1010 €
Non-Member  830 €  995 €  300 €  330 €  1010 €  1270 €
IEEE Student Member  360 €  430 €  150 €  170 €  460 €  535 €
Student Non-Member  430 €  515 €  185 €  210 €  555 €  655 €
IEEE Life Member  380 €  460 €  170 €  190 €  490 €  565 €
Additional welcome reception 55 €
Additional conference dinner 180 € - Sold out

All indicated rates above include 20% tax charged by the French government.

The conference registration fees includes:

  • Lunches & Coffee Breaks from April 17 to 19
  • Welcome reception on April 16
  • Conference dinner on April 18 - Except for the late registrations from April 9th (French time)
  • Admission to all conference sessions
  • Conference bag and program
  • Conference proceedings will be available on line during the conference

The workshops registration fees includes:

  • Lunch & Coffee Breaks on April 16
  • Admission to all workshop sessions
  • Workshop proceedings will be available on line during the conference and workshops

Note that travel and hotel accommodation costs are not included and are the responsibility of each participant.

Additional tickets for social events

  • Reception: 55€
  • Conference dinner:180€ - Sold out

Subject to availability, on a firstcome first served basis.

Student status

Please email to icde2018@dakini-pco.com some form of documentation (for example, a copy of your student ID card or academic transcript) that clearly indicates your status as a full-time student in 2018.

If you are an IEEE member, have your member number ready.

Authors, have your paper IDs (as assigned during the paper submission process) and titles ready.

Payment

IEEE has given mandate for the organization of ICDE 2018 and therefore to act and receive the fees on its behalf.

  • Credit card (secure payment system) - Visa/Matercard are accepted.
  • Wire transfer - All bank charges are to be paid by the payer.

Wire transfer remarks:

Please note that a registration is considered completed and valid only when the full payment has been received on the bank account.

All payments made via wire transfer must be received 10 days after your registration is made. If not your registration will be cancelled.

The late registration fee will be applied if the registration made with an advance rate is not fully paid before the deadline on March 9, 2018.

You will receive the bank account details by email after your online registration.

A copy of the bank transfer should be sent by email to: icde2018@dakini-pco.com

* Do NOT forget to give the name of the person you are paying for, on the bank transfer order. Bank transfer charges had to be paid by the registrant.

Note that purchase orders are not accepted.

Cancellation policy

All refund/cancellation requests must be provided via email to icde2018@dakini-pco.com.

  • Up to March 15, 2018: 50€ cancellation fee will be held for administrative fee,
  • Cancellations from March 16, 2018 and no-shows are not eligible for a refund.

Visa assistance letter

If you need an invitation letter for your visa application, please register and send your request at icde2018@dakini-pco.com and include the notification email about the acceptance of your paper as an attachment.

Important note for failed visa applications

Notification must be sent by email not later than 15 working days before the conference starts* for refunds to be eligible. Cancellations received after this cut-off time will not be eligible for refund. * Saturday and Sunday do not count as working days.

Please send the document which proves that the visa application was not received with your request.

Privacy of Information Policy

Information provided by the registrant will only be used by IEEE and its organizational units to serve the registrant for this and potentially other IEEE sponsored events, and updating IEEE member records. In no way will any individual information be given through, for example sale, exchange, or loan, to a third party for any reasons except as required by the prevailing law.

 

Registration